About this opening
Connecting Minds is hiring an Administrative Assistant / Recruitment Coordinator in Dubai to support a property development company. The role mixes senior-management support, document control and recruitment coordination, including liaison with international offices and partners, and suits someone who follows tasks through until nothing is left pending.
What the role involves
- Provide administrative and secretarial support to senior management, including calendars, meetings, travel arrangements, correspondence and follow-ups
- Manage emails, calls, appointments and day-to-day office coordination, and prepare reports, presentations, minutes and letters
- Collect, review, organise and maintain company documents, contracts and records, following up missing or incomplete paperwork until it is received
- Coordinate recruitment activities: candidate communication, interview scheduling and confirmations, documentation checks and recruitment trackers
- Support onboarding coordination, employment documentation and joining formalities
- Coordinate with overseas offices and international partners across time zones, and support other departments with information management
Requirements noted by the source board
- A bachelor's degree or diploma in Business Administration, Human Resources, Office Management or a related field (as listed on the board)
- 3-5 years of relevant experience in administration, executive assistance, recruitment coordination or a similar role
- Experience supporting senior management or working in a personal assistant capacity is highly desirable; real estate, property development or construction experience is an advantage
- Excellent written and verbal communication skills in English
- Strong proficiency in MS Office, particularly Outlook, Word, Excel and PowerPoint
- Strong organisation, attention to detail and the discretion to handle confidential information professionally
How to apply
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